[LTER-diversity] Diversity Committee Follow-up
Marty Downs
downs at nceas.ucsb.edu
Mon Mar 30 10:24:36 PDT 2020
Dear LTER Diversity and Inclusion Committee,
Based on survey responses, the best regular meeting time for the committee
is *Tuesdays at Noon Pacific time /1 pm MT / 2 pm CT /3 pm ET*. I'm
choosing the *third Tuesday* of the month to avoid other Network conflicts.
*Our next meeting will be April 21, 2020, **at Noon Pacific time /1 pm MT /
2 pm CT /3 pm ET*.
You'll receive an invitation shortly. To avoid the potential
for Zoom-bombing, I'm no longer adding Zoom links to the calendar
invitation, but you can always find the link on the *Diversity and
Inclusion Trello Board*
<https://trello.com/b/eywetYEs/lter-diversity-inclusion-committee>, under
Resources.
Thanks to the folks who added their introductions and ideas to the *meeting
notes*
<https://docs.google.com/document/d/1_D1FnCzTofZ6q4r4LxFbrkNbrSQNHERG9o9ZGDsQZ3o/edit>
(now
highlighted in blue). Still-missing intros are highlighted in yellow.
Please just drop in a few words if you get a chance, to let us know you can
access the document. We'll keep running notes in this document for the rest
of the year and the introductions will be a useful point of reference.
I'm also moving ideas from the notes document and the ideas document
<https://docs.google.com/document/d/1TYEYdMBLgbA0KT8fRVcKbRZph5neCrKnL6y6HFeXevE/edit>
onto the Trello board
<https://trello.com/b/eywetYEs/lter-diversity-inclusion-committee> for
discussion at our next meeting on April 21.
Nominations (self or other) for leadership roles on this committee (Chair /
co-chair / Executive Board representative) remain open until April 15. The
time is ripe for making major progress in this area. There is strong
interest and support from NSF and from Network leadership. This is a great
opportunity to make positive change in a network that has been so valuable
for so many. If you are interested in any of the above leadership roles,
please drop me a short note or give me a call.
Thanks, Marty
On Fri, Mar 13, 2020 at 4:18 PM Marty Downs <downs at nceas.ucsb.edu> wrote:
> We had an informative first meeting of the renewed diversity committee,
> including new representatives and current and past committee members, where
> we began to get to know one another and our goals.
>
> A few ideas stood out for me, including:
>
> - Training and resources for mentoring at multiple levels
> - Postdoctoral fellowships to enhance diversity
> - Tools to help sites examine and dismantle barriers to inclusion
>
> The proposed committee activities document
> <https://docs.google.com/document/d/1TYEYdMBLgbA0KT8fRVcKbRZph5neCrKnL6y6HFeXevE>
> is available for members to make additional proposals and to flesh out and
> comment on ideas. If everyone stops by that document a few times over the
> next month, we could have half a dozen solid ideas to discuss and
> prioritize at our next meeting. As you add ideas and comment, please
> identify your input with your name, if you're comfortable doing so.
>
> In addition to introductions and floating ideas we discussed a few
> committee logistics.
>
> *Meeting times:*
>
> For now, as we gain momentum, we will plan to meet monthly. Once we define
> leadership and some working groups, we may be able to back off on that.
> Please complete the poll for a regular meeting time, if you have not
> already: *https://forms.gle/h5zfFkLVNd7NZzqm6
> <https://forms.gle/h5zfFkLVNd7NZzqm6> *The most accessible meeting time
> as indicated by poll results on *Friday, March 27* will become our
> regular meeting time.
>
>
> *Leadership Opportunities:*
>
> I can get the ball rolling, but the best leadership comes from within the
> committee. We have found that most LTER committees function well with
> co-chairs for backup and continuity. In addition, the LTER Executive Board
> would like this committee assign a liaison to facilitate communication
> between the board and the committee.
>
>
> -
>
> Duties of the co-chairs are to develop agendas, chair meetings, ensure
> that notes are taken and review meeting notes for accuracy.
> -
>
> Duties of the Executive Board liaison are to attend monthly executive
> board meetings and facilitate communication between committee and executive
> board.
> -
>
> Any committee member interested in holding either of these positions
> should submit a brief statement of interest (250 words or less) *by
> April 15*. The LNO will post the statements, alert the committee and
> and open voting for a period of 2 weeks.
>
>
> *Introductions:*
>
> Of course, not everyone could make this meeting time. If you were not able
> to introduce yourself today (or if you did and we didn't capture your
> introduction or ideas very well), please add a few words about yourself and
> your ideas to today's agenda/notes document, here:
> *https://docs.google.com/document/d/1_D1FnCzTofZ6q4r4LxFbrkNbrSQNHERG9o9ZGDsQZ3o
> <https://docs.google.com/document/d/1_D1FnCzTofZ6q4r4LxFbrkNbrSQNHERG9o9ZGDsQZ3o> *
>
>
> *Tools for remote collaboration/asynchronous work:*
>
> - *Zoom: *We will use the same meeting link (
> https://ucsb.zoom.us/j/826568709
> <https://www.google.com/url?q=https://ucsb.zoom.us/j/826568709&sa=D&ust=1584544891929000&usg=AOvVaw1htlGfSkK5d0H83OtsOZnv>)
> for all meetings of this committee. Meeting times and connection
> information will also be posted on the LTER Network calendar
> <https://calendar.google.com/calendar?cid=bmNlYXMudWNzYi5lZHVfNjBqbTJrOWZobzFqN3I3cjZuZDdoZjBvdmtAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ>. Make
> use of the toolbar at the bottom of Zoom window to access a participant
> list and chat window as well as screen sharing when needed. It seems I
> neglected to record today's meeting, but that is an option if committee
> members would find it useful.
> - *Shared Google Drive: *Agendas, notes, background documents, and
> working documents are housed in the shared google drive
> https://drive.google.com/drive/u/0/folders/0ADLoMoVJ7gTEUk9PVA The
> intention is for the entire committee to be able to access and edit
> documents collaboratively, but I know that presents a challenge in some
> organizations. If you cannot access google tools through a work email
> address and you have an alternate address you would like me to invite,
> please let me know. If the problem is bigger than that, let's talk so I can
> fully understand and attempt to resolve it.
> - *Trello*: I did not have a chance to introduce Trello today, but
> have invited most of you to the team. (If I missed you, use *this link
> to join
> <https://trello.com/invite/lterdiversityinclusion/c5458fb87a7e71be35246f601ebf3695>.)* It's
> an easy-to-use project management tool (kanban-style) with lists of
> resources, items, or tasks that can be shared, assigned, labelled, and
> tagged by teams or individuals. We have used it successfully on other
> committees to provide structure for what can otherwise become an
> unmanageable pile of links and documents. In the short term, we'll use it
> for important links to resources, and to track current and past agendas. As
> projects get rolling, it will also be a good place for a one-stop shopping
> update on activities.
> - *Slack*: Join the LTER Slack community here: *https://slack.lternet.edu
> <https://slack.lternet.edu/> *and sign up for the committee channel: *#diversity_eq_incl_committee.
> *If you aren't a regular user of Slack, check out "help" in the upper
> right hand menu of the desktop application. Slack is a bit of an experiment
> for committees, which we will re-evaluate after a few months. Essential
> information (meeting times and links, information required for decisions)
> will never be communicated only in Slack -- but it can add a lot of depth
> to discussions without adding a lot of overhead.
>
> Thanks!
> Marty
> --
> Marty Downs (she/her/hers)
> Director, LTER Network Office
>
>
>
> https://lternet.edu
> t: @USLTER
> f: USLTER
>
> National Center for Ecological Analysis and Synthesis (NCEAS)
> University of California, Santa Barbara
> Office: 805-893-7549
> Cell: 617-833-7930
> downs at nceas.ucsb.edu
>
>
>
>
--
Marty Downs (she/her/hers)
Director, LTER Network Office
https://lternet.edu
t: @USLTER
f: USLTER
National Center for Ecological Analysis and Synthesis (NCEAS)
University of California, Santa Barbara
Office: 805-893-7549
Cell: 617-833-7930
downs at nceas.ucsb.edu
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