[LTER-asm2015committee] Agenda for ASM Program Committee Meeting - Tuesday July 14 10:00MDT

[Hugh Ducklow]

Diana will submit her abstract by end of this week,

duck


On Jul 10, 2015, at 2:21 PM, John Vande Castle <jvc at LTERnet.edu> wrote:

> Here is are issues we need to discuss during our call NEXT TUESDAY at 10:00AM MDT (Your time zone may vary).
> 
> A few committees will have to be "activated".  Primarily the "Working Group" subcommittee - to look at all the requests and see if any similar ones are in the same session, seem duplicate or whatever.  In addition, VERY FEW are scheduled on Wednesday, so after everything comes in, we need to suggest some people move out of heavily scheduled sessions to WEDNESDAY.  We also need to decide how to handle requests that might come in after the deadline (there always are).
> Members here are:
> 1.John Vande Castle
> 2. Walter Dodds
> 3.  Kate Lajtha
> 4. John Kominoski
> 5.Art Schwarzschild
> 
> The "Poster Committee" should look at the posters for anything out of place - so far we only have 60 posters, but that will change in the next 2 weeks, with a deadline...  We will probably accept late posters, because again, there always are.  Do we need to include a printout of poster titles with the registration materials  )we will be including an agenda and working group schedule.  One thing we will be enforcing is the need to SUBMIT AN ABSTRACT in order to display a poster (we always get odd requests for displays etc, that will get bounced to the poster committee and/or Bob.  So far I think we have NEON, CZO and a book display that want to be out in the foyer.  We will be requesting names of people who agreed to be judges (on the registration forms) and I will put together a pack of posters and score sheets for each of these.  Grizelle and I will compile these before the "award ceremony" and make sure the awardees are 1) Present at the meeting and 2) are actually students
> Members here:
> 1.Grizelle Gonzalez
> 2.Rick Stepp
> 3.Theresa Valentine
> 4.Clarisse Hart
> 5. John Vande Castle
> 
> We NEED to come up with a plan for the "closing evening".
> 
> At one point we discussed having a band.  However, from discussions and emails, the one that could be there just didn't seem to fit with anything - it was just sort of a "listening" band.  The other bands suggested were either too expensive ($4-5k) or "no longer playing.
> 
> So here are alternatives that have been kicked around.  We could do any or all or anything new, but need to decide so we can organized things with the YMCA and announce plans well in advance for folks to "prepare".
> 
> 0.  "Award Ceremony"  - We need some time to present the award for the best "Site-byte" presentation and the student poster competition and any other things.
> 
> 1.   "Open Mic"  - This could range from skits, sing-alongs, as well as a jam session for those able to bring instruments.
> 
> 2. Ask students to "DJ" music - this could happen after (1.)  1 and 2 could be concurrent with 3 and 4...
> 
> 3.  Vollyball - this could be site grudge matches etc, perhaps a trophy for the winner -would need rules -perhaps 6/team 1/3 female or male...?  Sign-up sheets in Poster hall foyer during meeting?
> 
> 4.  Other games - basketball  - free throw competitions etc?
>                            - Shuffleboard?
>                            - Beanbag toss/horseshoes?
> 
> After our discussions, a "2 week reminder" message will go out to all-lter to include final plans for the meeting, including the closing night activities, deadlines for housing, posters and working groups, note of the "daily use fee" for those not paying for housing at the Y, etc, etc.
> 
> ANYTHING ELSE ??? So, if you have anything else to bring up, or will not be able to join in the call, simply do a "reply" to this message and it will go to the committee.
> 
> -jvc
> 
> 
> 
> 
> Please feel
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> 

Hugh Ducklow
Lamont-Doherty Earth Observatory
Dept of Earth & Environmental Sciences
Columbia University
61 Route 9W PO Box 1000
Palisades, NY 10964

office phone 845-365-8167
lab phone 845-365-8139
mobile 757-876-2590
hducklow at ldeo.columbia.edu

Office: Geosciences 208
Lab: Core Lab 206

“All these mistakes..we must surely be learning” - George Harrison

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