[LTER-commcom] Meeting date set - LTER Comm Comm

Mon Sep 12 10:42:53 MDT 2016

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Marty Downs
Communications Lead
LTER Network Communications Office (LTER NCO)
t: @USLTER
f: USLTER

National Center for Ecological Analysis and Synthesis (NCEAS)
University of California, Santa Barbara
Office: 805-893-7549
Cell: 617-833-7930
downs at nceas.ucsb.edu

On Mon, Sep 12, 2016 at 10:25 AM, Julie E. Doll <jedoll at msu.edu> wrote:

> Thanks, everyone! We have a date: *Friday, September 23 at 2:00 EST*.
> Marty, could you please set up and send out Zoom info for the meeting?
> Thanks!
>
> We will plan on 1.5 hours to accomplish the agenda sent in my 9/01 email.
> One of agenda items involves giving Marty feedback on the RFP for the LTER
> website redesign. Please find that RFP draft at:
> https://docs.google.com/a/nceas.ucsb.edu/document/d/1y-
> aR65N7UCFAGsUDztI11Rk-CFsT0Pe6-e-YGpF3UWs/edit?usp=sharing
>
> Thanks,
> Julie
>
>
> On Sep 9, 2016, at 12:50 PM, Julie E. Doll <jedoll at msu.edu> wrote:
>
> Hello! A reminder to please fill out the Doodle poll below so that we can
> schedule our next meeting. Thank you!
> Julie
>
> On Sep 1, 2016, at 3:32 PM, Julie E. Doll <jedoll at msu.edu> wrote:
>
> Hello LTER Communication Committee members:
>
> Happy September! It’s time to schedule our next quarterly meeting. We will
> plan for an 1.5 hour meeting. Please fill the doodle poll out by next
> Wednesday, Sept 10. NOTE: times are in Eastern Standard Time.
>
> http://doodle.com/poll/i97nz362u7v3thvv
>
> Our preference for the meeting would be Friday, Sept. 23 but we have
> provided other potential dates.
>
> On the agenda for the call:
>
>    1. NCO report out (Marty)
>       1. Mini-symposium
>       2. New education hire
>       3. Other business
>    2. LTER website redesign (Marty)
>       1. Marty would like feedback on the RRP for this project that she
>       will send out before our meeting
>    3. Working group report outs
>       1. Video abstracts - next steps (Julie)
>    4. ESA Science Communication Section (Clarisse)
>       1. Report from 2016 meeting
>
>
> Please send any other items you’d like on the agenda. Thanks for your
> reply! Below are the notes from our last meeting, with action items.
>
> Best,
> Julie
>
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
> *LTER Communication Committee Meeting*
> *June 17, 2016*
> *Attendees*: Marty Downs (NCO), Julie Doll (KBS; co-chair), Clarisse Hart
> (HFR; co-chair; notes), Marcia Nation (CAP), Daniel Nidzgorski (CDR), Linda
> DiGregorio (AND), Sarah Garlick (HBR)
>
> *Agenda Item 1: NCO Report-out*
> ·         MDowns presented at last month’s Science Council meeting (see
> presentation
> <https://drive.google.com/file/d/0B3xT0TaiQmt0OWExTExsQUMzVFU/view?usp=sharing>
> ). She did some live-polling of attendees regarding use of the intranet,
> ranking priority audiences, and other issues (see results
> <https://www.sli.do/event/gfsvm1c0/infographic/c/e5a3>). *Follow-up steps
> include:*
> o   Marty would like to edit the LTER online directory so that it
> includes links to people’s ResearchGate or ORCID profiles, so that
> publications and other items stay up to date
> §  LDiGregario noted that the Andrews is having this same conversation
> regarding maintenance of their website’s staff profiles and list of site
> publications.
> §  MNation chimed in that for site websites, a dynamic list of
> publications is one of the best metrics of productivity. It’s difficult to
> use an aggregator like Google Scholar to get an accurate, comprehensive
> list of site publications.
> o   The SC poll revealed that a high-priority goal is strengthening
> relationships between LTER scientists and the media; Marty noted the
> importance of thinking nationally but also doing more with regional media
> opportunities.
> o   The SC poll included NSF in our highest-priority audiences; feedback
> from the program officers present at SC was that they want to see the
> Network communicating with decision-makers and the media, but that a
> high-priority communication audience should not be NSF particularly.
> o   SC PIs were asked if sites should have a designated communications
> person; they said yes but that it felt like an unfunded mandate.
>
> ·         MDowns has drafted a *communications roles **spreadsheet
> <https://docs.google.com/a/nceas.ucsb.edu/spreadsheets/d/1Cd1fcT_kZJMzuPg3WUA_O8Wzlwr9cSousrzDp4VfUM8/edit?usp=sharing>that
> she would like feedback on from this group in the next few weeks*, before
> sharing it with PIs. With that same email, she will share a link to the new
> NCO website; *she will circulate the NCO link with this group as a soft
> launch first*.
>
> ·         The NCO is trying to cut down on the number of email lists
> within the Network. We may get switched to a Google Group, which should be
> a seamless and almost unnoticeable transition.
> ·         NCO is currently working on three different websites. *Marty
> welcomes thoughts and ideas for improvements of these.*
> o   an NCO website (similar to an LTER-site-level website)
> o   a new and revised version of the LTERnet.edu <http://lternet.edu/> site
> (they are bringing in a web developer)
> o   the Intranet (the goal is the take it out of the public view and make
> it a log-in section of LTERnet). MDowns is endeavoring to get time at the
> next IM meeting.
>
> *Agenda Item 2: Video Abstracts*
> ·         JDoll said the background here is that Phil Robertson sent her this
> link
> <http://iopscience.iop.org/journal/1748-9326/videoabstract/list/10/1;jsessionid=870165FD879E4F201234ABBB2BDFC041.c2.iopscience.cld.iop.org>,
> and when she followed up with them they said it was by far their
> most-viewed content.
> ·         MDowns said the NCO has made available to LTER a virtual
> training on this topic through #SciFundChallenge
> <https://scifundchallenge.org/> -- for $25.
> ·         The Andrews has experimented with this, prompted by journals
> PIs have published in: https://www.youtube.com/
> channel/UCFd4IHt3s2nvFNz4NCDr-1g
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.youtube.com_channel_UCFd4IHt3s2nvFNz4NCDr-2D1g&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=JIxZ-AFpuKPv2mz1PYfwckARh16Laz2TrneksBiVXcE&m=HLVt8ymxFpbe3vL6k92F-gtAqkRMwsMrTDKY8kl1o38&s=qCJWmHXLorl3uPGrRamKHLZm8TTyqGYpeVsSqP2GBZ4&e=> (see
> StreamChem and the SCALER Project specifically)
> ·         *We’d like to get some sites to try to do a video abstract *–
> perhaps in prep for ESA. CHart is one of the leaders of the Science
> Communication section for ESA and could get content featured on the ESA
> Ecotone blog. She is also leading a project review workshop
> <https://eco.confex.com/eco/2016/webprogram/Session11894.html> during ESA
> that will have AV-savvy mentors present who could give feedback on draft
> video abstracts.
> ·         *MDowns will put together a resource page with some good
> examples of video abstracts.*
> ·         *Julie and Lina have volunteered to help lead a working group
> on this topic for our committee.* *Marty will work with them to draft an
> email to all-LTER to broach the topic, solicit interest (and additional,
> experienced leadership), and to announce a date (maybe the 3rd week of
> July) for a virtual get-together for sites interested in working on this.*
>
> *Agenda Item 3: Working Groups*
> ·         Mini-symposium (idea raised at last meeting):
> o   MDowns said there is already a subcommittee within LTER working on
> this topic; *she will inquire as to whether someone from this committee
> can join that group*.
> o   The NCO is going to propose a new format for the mini-symposium –
> topic-based, with feedback from NSF on the theme.
> ·         Promoting products of synthesis groups (idea raised at last
> meeting):
> o   Table this for a year or so, as it will take a while for the
> synthesis groups to get going on products
> ·         Community of practice (idea raised at last meeting):
> o   Populated by site-level communication reps and others in LTER
> interested in communication
> o   Monthly or bi-monthly meetings around a particular communication
> topic or skill or case study
> o   MNation expressed interest in this and suggested a focus on
> early-career scientists and web-based strategies like social media
> ·         Website
> o   MDowns suggested this – asked for help with the structure and
> strategic approach of LTERnet and the Intranet.
>
> *Agenda Item 4: Other Business*
> ·         How do we integrate with the Education & Outreach Committee?
> Where is the overlap and what are our differences? Should the roles of the
> two groups be clarified?
> ·         How often will we meet? Quarterly – so we’ll convene again in
> September.
> ----
> Julie E. Doll, Ph.D.
>
> Education & Outreach Specialist
> Agriculture & Ecology
>
> Kellogg Biological Station Long-term Ecological Research Program
> Michigan State University
>
> www.lter.kbs.msu.edu
> Find us on Facebook: www.facebook.com/KBS.LTER
>
> @KBSLTER
>
> 269-671-2266 (office)
>
>
>
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